In this webinar you’ll learn about mail ballot envelope standards, how national templates can be adapted to your office’s needs, and the principles of plain language and design to help voters.
As designers, researchers, and humans we can solve problems. So we’re focusing on what we’re good at: helping election officials make it easier for people to vote – even in these times.
We have materials to support any state or county scaling up their vote-by-mail program to get ready to meet the challenge with templates and sample documents. We’ve got ballot request forms, envelope designs, voter information and instructions, and more, all based on best practices around the country.
Using publicly available voter data, the web-based Ballot Return Tool produces visualized data maps of early ballots cast by registered voters at the county or precinct level. The technology allows users to increasingly pinpoint community-level voting activities by hovering or zooming in on a particular area or neighborhood. CID updates the maps in real-time as voting data is made available.
The inbound ballot process covers everything that takes place from the time ballots are brought back to the counting facility by ballot collection teams or delivered by USPS, until the ballots are permanently sealed in storage containers for the retention period. This includes ballot receiving, ballot verification, ballot preparation, ballot scanning, ballot tabulation, and post-election audits. Although state laws vary on how soon before the election each part of the process can begin, there are some advanced considerations regarding purchasing equipment and building procedures. One of the most important components of the inbound ballot process is having a system to track ballots as they move from one processing area to another to account for any changes in the overall quantity.
Mailing a greater volume of ballots takes considerable planning. This document seeks to help election officials who are faced with scaling up, no matter what their current baseline is for mailing ballots. The following questions and answers focus primarily on partnerships with your procurement office, designers, envelope and mail ballot print vendors, the US Postal Service (USPS), and mail fulfillment centers. Other resources available to election officials as they navigate this set of changes are provided in the last section.